3/24/2024 0 Comments Adding mail merge outlook 365![]() If you want to personalize a document by including your recipients' first names, insert the First_Name merge field on its own.Ĭlick or tap where you want the merge field.Ĭhoose the down-arrow under Insert Merge Field, and select a field. Also, a merge field like First Name doesn't have to be part of an Address Block or Greeting Line. To include data like phone numbers or email addresses, you insert those merge fields specifically. Add a Greeting LineĬlick or tap where you want to add the greeting in your document.Ĭhoose the name style that you want to use, and set other options. Word gives you options for choosing the formality of the name in the address. On the Mailings tab, choose Address Block Add an Address BlockĬlick or tap where you want to add the address block in your document. If you don’t have a mailing list yet, click Type New List to create your list in Word. There are a lots of templates already on the Microsoft Create website which you can use directly.Īdditionally, to lighten up your design even more, you can do an image search on either Google or Bing (my favorite for searching images).Note: If the merge field commands appears dimmed, click Select Recipients and choose the kind of mailing list you’re using. Having a nice Christmas design for your card, email or even envelope really rounds things off. If not, you can still make adjustments before printing it to (the more expensive) labels or envelopes. Whether or not you are printing to labels or to the envelopes directly, I would recommend to first try it with normal paper to see if it prints out to your liking. Printing Address Label Stickers with Outlook Contact informationĪs a Greeting Line consider using the word “Family” and the variable “Last Name” so that the label says “Family Doe” instead of “John Doe”. For step-by-step instructions to create envelope label stickers see:.For specific instructions to directly print addresses on envelopes see:Īddress envelopes with Outlook contact data.For Step 1, Method 3 is probably the easiest way to go as we already grouped the contacts by Category. ![]() To do a Mail Merge for just the X-Mas Category, you can use the instructions from: Mail Merge filter based on Categories.How to do a mail merge is explained in this Mail Merge guide.While many people would say that a Christmas card should be a real card and written personally, the Mail Merge function can still be useful to create labels for the envelopes or even print directly to the envelopes. ![]() Grouping your Contacts by Category in the List View (Classic Ribbon). View-> option group: Arrangement-> Categories
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